01
Identify the visit
Include the date, approximate arrival and departure times, pet name and service performed. Keep home-access instructions out of reports that may be forwarded.
02
Record completed care tasks
Check off feeding, fresh water, walks, cleanup and other agreed tasks. If a task could not be completed, state that rather than marking it done.
03
Share factual observations
Use specific descriptions such as “ate half of the planned meal” or “did not want to go outside”. Avoid diagnosing veterinary conditions.
04
Document problems and actions
If something unusual happened, write down the event, who you contacted and the response received. Follow the owner-approved emergency procedure.
05
Send the report securely
Use the update channel and timing agreed with the owner. Store a private copy and do not share pet or home photographs without permission.